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Trust Ledger & Fund Segregation

Trust Accounting Software for South African Law Firms

Enforce strict operational segregation between trust and business funds with individual client ledgers, transfer authorizations, and supported audit records.

Operational Fund Segregation Client & Matter Trust Ledgers Transfer Authorizations Supported Audit History
Fund Governance

Safeguard client trust funds with operational rigor.

Maintain clear boundaries between fiduciary trust monies and firm operating revenue in accordance with South African practice requirements.

Operational Fund Segregation

Enforce a strict operational boundary separating client trust monies from business operating capital.

  • Discrete operational ledgers for trust vs business accounts
  • Clear boundary preventing commingling of client funds
  • Independent balance tracking across all active matters
  • Structured records supporting regulatory reporting

Individual Client & Matter Trust Ledgers

Maintain granular trust balances and transaction histories allocated to specific clients and legal matters.

  • Individual trust balances per client and matter record
  • Prevention of trust ledger overdrawing on disbursement payments
  • Detailed credit and debit history with source references
  • Instant trust balance inquiry during matter reviews

Controlled Trust-to-Business Transfers

Require authorized partner sign-off before transferring earned fees from trust accounts into business revenue.

  • Transfer authorization linked to issued, approved fee invoices
  • Partner approval gate required prior to transfer execution
  • Clear audit record linking the invoice and ledger movement
  • Dual verification preventing premature fee transfers

Supported Audit Records on Balance Movements

Track every trust deposit, payment, and transfer with recorded actor details, timestamps, and matter references.

  • Immutable transaction timestamps and actor identification
  • Detailed narrative reasons attached to every ledger entry
  • Exportable audit logs for external trust auditor inspection
  • Complete historical traceability from deposit to release

Trust Deposit Receipts & Balance Statements

Generate professional trust deposit receipts and balance summaries for clients and auditing practitioners.

  • Structured deposit receipt generation upon trust receipt
  • Comprehensive trust statement generation for client reporting
  • Transparent accounting breakdown for conveyancing settlements
  • Clean PDF formatting with firm branding

Compliance-Readiness Tools

Leverage configurable tools designed to assist legal practices in maintaining high standards of fiduciary record-keeping.

  • Structured accounting records aligned with South African practice norms
  • Aged trust balance alerts for inactive matter accounts
  • Reconciliation assistance tools for bookkeepers
  • Secure data export utilities for accounting systems
Trust Workflow

From deposit receipt to fee transfer authorization.

Maintain strict fiduciary discipline across all trust transactions.

01

Trust Deposit Ingestion

Record client trust deposit, attach bank confirmation, and issue an official trust receipt.

02

Matter Ledger Tracking

Monitor individual client balances before incurring authorized matter disbursements.

03

Fee Transfer Approval

Authorize transfers of earned fees from trust to business only upon approved invoice issuance.

04

Audit & Settlement

Generate trust settlement statements and export audit logs for accounting reviews.

Fiduciary Safeguards

Engineering trust accounting with fail-closed security.

Discover how Lexuno ensures transparency, accountability, and operational segregation.

Segregated Ledgers

Trust records operate independently from operating billing to prevent commingling.

Authorization Gates

Trust fund transfers require explicit partner authorization linked to approved invoices.

Audited Ledger Events

Every balance modification produces a timestamped record with actor attribution.

Matter Traceability

Every cent in trust remains directly tied to an identified client and matter record.

Connected Workspace

Explore related practice solutions.

Lexuno connects every part of your practice so information moves naturally without duplicate data entry.

Trust Ledger & Fund Segregation FAQ

Frequently Asked Questions

Frequently asked questions about trust ledger & fund segregation, operational workflows, and security.

How does Lexuno keep trust funds separate from business revenue?

Lexuno enforces a strict operational boundary between trust ledgers and business billing, preventing accidental commingling of client funds and operating capital.

Can we view trust balances per individual matter?

Yes. Every matter maintains its own dedicated trust balance, giving fee earners and billing administrators immediate visibility before incurring disbursements.

What controls exist for transferring funds from trust to business?

Trust-to-business transfers require explicit partner authorization linked to an approved, issued fee invoice.

Are trust transaction records auditable?

Yes. Every deposit, disbursement, and transfer produces recorded audit entries with actor details, timestamps, and matter references.

Can we generate client trust statements and balance reconciliation summaries?

Yes. You can generate matter-specific trust statements showing all historical deposits, approved transfers, and current balances for client reporting and audit reviews.

Ready to safeguard your firm's trust accounting records?

Experience structured, segregated trust accounting with Lexuno today.